AI Tool Register – Guideline & Template

Your one-stop register for AI tools & compliance

The EU AI Act is here — and with it comes the need to document, classify, and monitor every AI tool in use across your company. From ChatGPT and Copilot to HR bots and customer support assistants, you need to know what’s running, who owns it, and how it’s classified.

The AI Tool Register – Guideline & Template is a plug-and-play Notion system that helps you:

✅ Build a single source of truth for all AI tools in your organization
✅ Classify tools into Minimal, Limited, High, or Prohibited Risk under the EU AI Act
✅ Record transparency, oversight, and data usage requirements for each tool
✅ Document compliance actions and link to supporting policies
✅ Track reviews with an integrated calendar & status board

No complex setup. No endless spreadsheets. Just a practical, repeatable process to keep your company safe and compliant.

🎯 Who It’s For

• Small & mid-sized businesses starting with AI adoption
• Compliance & risk managers who need a structured register
• Project & product teams experimenting with AI tools
• HR, IT, Marketing, and Ops leads who want clarity on AI use

🚀 Key Benefits

• A clear overview of all AI use in your company
• Built-in risk classification with real-world examples
• Guidance on transparency and human oversight
• Review reminders so nothing slips through the cracks
• A scalable system you can expand as adoption grows